Requesting Records & Information

What Records Are Available?
Most records maintained by public entities are open for inspection and/or copying by individuals. Commonly requested records include:
  • Budgets
  • Minutes from open meetings
  • Ordinances
  • Resolutions
  • Salaries of public officials
How to Request a Record

The Kansas Open Records Act recognizes that some records contain information which is private in nature. For this reason, the act lists a number of exceptions. Records which are closed for this reason may include:
  • Personnel information of public employees
  • Medical treatment records
  • Records which are protected by the attorney-client privilege or the rules of evidence
  • Records containing personal information compiled for census purposes
  • Notes and preliminary drafts
  • Criminal investigation records
  • Several other specific records
During the 2004 legislative session two new exemptions were added which protect the following records from disclosure:
  • Military discharge papers
  • Records related to security measures
The act authorizes public agencies to charge fees for providing access to or furnishing copies of public records. This fee may be requested in advance and may include the cost of staff time required to make the information available and the cost of copying or reproducing the record.

Why Would My Request Be Denied?
Although every attempt will be made to provide the information requested, it is not always possible to fulfill the request. There are a number of reasons that a request may be denied, including:
  • The specific records that was requested does not exist
  • The request was unclear and should be resubmitted with more detail
  • The record that was requested is closed to protect an important privacy interest